EVENT ADMINISTRATIVE ASSISTANT:
Requirements: knowledge of general office machines, extremely organized, pleasant attitude, works without supervision, goal-oriented, knowledge of Grimes County and Brazos Valley and events, good communication skills, ability to work within a budget. Must be dependable and timely.
Event Administrative Assistant duties are:
Marketing - Research and secure events for hotel through ads, social media, e-mails, cold calls, personal contact and other means of communication. Assist hotel manager to update and monitor daily the P.A. Smith website and social media accounts. Attend Grimes Co. Chamber events and secure relationships with area event venues, concert halls, theaters, fairgrounds, bridal shoppes and other locations where events are held, to promote economic development of the hotel.
Events - Research and book entertainment for events for hotel. Advertise and promote events using creativity. Organize hotel events through flow charts accessible by hotel manager. Contact local rental supply agencies for rentals of tables, linens, supplies, etc. and negotiate best rate for events. Create events calendars for hotel manager, beverage manager and restaurant manager.
Front desk - Answer phones, make reservations, receive payments, through POS system, check guests in/out. Update inhouse monitors with current events and ads for hotel. Assist in monitoring incoming e-mails and respond in a timely manner.
In-house Concierge - Know Brazos Valley area. Communicate to guests current activities and events, obtain tickets/directions for guests and answer questions in confident, pleasant manner.
Housekeeping Supervision - supervise housekeepers to assure hotel is clean, dust-free and orderly. Set up system to assure each stateroom is clean, paying attention to details before guests arrive. Order and keep inventory of cleaning supplies. Create and adhere to schedule with laundry service for linens. Create and maintain inventory of linens.
Catering - Assist lead caterer during catering events and be able to fill in at Red Board Tavern as schedule allows and when necessary.